Excel COUNTIFS Function
Summary
The Excel COUNTIFS function returns the count of cells that meet one or more criteria. COUNTIFS can be used with criteria based on dates, numbers, text, and other conditions. COUNTIFS supports logical operators (>,<,<>,=) and wildcards (*,?) for partial matching.
Purpose
Count cells that match multiple criteria
Return value
The number of times criteria are met
Syntax
=COUNTIFS (range1, criteria1, [range2], [criteria2], ...)
Arguments
- range1 - The first range to evaulate.
- criteria1 - The criteria to use on range1.
- range2 - [optional] The second range to evaluate.
- criteria2 - [optional] The criteria to use on range2.
Usage notes
COUNTIFS counts the number of cells in a range that match supplied criteria. Unlike the COUNTIF function, COUNTIFS can apply more than one set of criteria, with more than one range. Ranges and criteria are applied in pairs, and only the first pair is required. For each additional criteria, you must supply another range/criteria pairs. Up to 127 range/criteria pairs are allowed.
Examples
With the example shown, COUNTIFS can be used to count records using 2 criteria as follows:
Notes:
- Each additional range must have the same number of rows and columns as range1, but ranges do not need to be adjacent. If you supply ranges with a mismatch, you'll get a #VALUE error.
- Non-numeric criteria needs to be enclosed in double quotes but numeric criteria does not. For example: 100, "100", ">32", "jim", or A1 (where A1 contains a number).
- The wildcard characters ? and * can be used in criteria. A question mark matches any one character and an asterisk matches any sequence of characters.
- To find a literal question mark or asterisk, use a tilde (~) in front question mark or asterisk (i.e. ~?, ~*).
COUNTIFS formula examples
To create a count of the values that appear in in a list or table, you can use the COUNTIFS function. In the example shown, the formula in D5 is:
=COUNTIFS(B:B,B5,C:C,C5)
How this formula works
The COUNTIFS function...
To rank items in a list using one or more criteria, you can use the COUNTIFS function. In the example shown, the formula in E5 is:
=COUNTIFS(groups,C5,scores,">"&D5)+1
where "groups" is the named...
If you want to count rows where two (or more) criteria match, you can use a formula based on the COUNTIFS function.
In the example shown, we want to count the number of orders with a color of "blue" and a quantity > 15...
Excel contains a built-in preset for highlighting duplicate values with conditional formatting, but it only works at the cell level. If you want to highlight entire rows that are duplicates you'll need to use your own...
To count the number of cells that contain text (i.e. not numbers, not errors, not blank), use the COUNTIF function and a wildcard. In the generic form of the formula (above), rng is a range of cells, and "*" is a...
To count cells not equal to this or that, you can use the COUNTIFS function with multiple criteria.
In the example shown, there is a simple list of colors in column B. There are 6 cells total with a color, and a few...
To count dates in the current month, you can use a formula based on the COUNTIFS or SUMPRODUCT function as explained below. In the example shown above, the formula in E7 is:
=COUNTIFS(dates,">="&...
To mark a customer as new in a list or table, you can use the COUNTIFS function and an expanding range in a helper column. In the example shown, the formula in E5, copied down, is:
=(COUNTIFS($B$5:B5,B5)=1)+0
The...
To count the number of cells that contain values between two numbers in a range of cells, you can use the COUNTIFS function. In the generic form of the formula (above) range represents a range of cells that contain...
To build a two-way summary count (i.e. summarizing by rows and columns) you can use the COUNTIFS function.
In the example shown, the formula in G5 is:
=COUNTIFS(dept,$F5,class,G$4)
How this formula works
The...
To count cells that are not blank in a range, you can use the COUNTA function. In the example shown, D5 contains this formula:
=COUNTA(B5:B9)
How this formula works
COUNTA is fully automatic. When given a range of...
To count times that occur within a certain range, you can use the COUNTIFs function. In the example shown, the formula in E7 is:
=COUNTIFS(B5:B11,">="&E5,B5:B11,"<"&E6)
How this...
To build a summary table with a count of paired items that appear in a list of existing combinations, you can use a helper column and a formula based on the COUNTIFS function. In the example shown the formula in cell H5...
To build a summary to show course completion status based on a data log, you can use the COUNTIFS function together with the IF function.
In the example shown, the formula in G4 is:
=IF(COUNTIFS(name,$F4,course,G$3...
To count the number of cells that contain dates between two dates, you can use the COUNTIFS function. In the example shown, F5 contains this formula:
=COUNTIFS(dates,">="&DATE(E5,1,1),dates,"...
Related videos
Pivot Tables are fantastic tools for summarizing data, but you can also use formulas to build your own summaries using functions like COUNTIF and SUMIF. See how in this 3 minute video.
In this video, we'll look at how to use the COUNTIFS function to count cells that meet a multiple criteria in a set of data.
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