Quick, clean, and to the point

Highlight bottom values

Excel formula: Highlight bottom values
Generic formula 

To highlight the smallest (bottom) values in a set of data with conditional formatting, you can use a formula based on the SMALL function. In the example shown, the formula used for conditional formatting is:


where data (B4:G11) and input (F2) are named ranges.

Note: Excel contains a conditional formatting "preset" that highlights bottom values. However, using a formula provides more flexibility.


In this example, the goal is to highlight the 5 bottom values in B4:G11 where the number 5 is a variable set in cell F2.

This formula uses two named ranges: data (B4:G11) and input (F2). These are for readability and convenience only. If you don't want to use named ranges, make sure you use absolute references for both of these ranges in the formula.

This formula is based on the SMALL function, which returns the nth smallest value from a range or array of values. The range appears as the first argument in SMALL, and the value for "n" appears as the second:


In the example, the input value (F2) is 5, so SMALL will return the 5th smallest value in the data, which is 9. The formula then compares each value in the data range with 9, using the less than or equal to operator:


Any cell with a value less than or equal to 9 triggers the rule, and the conditional formatting is applied.

Dave Bruns

Excel Formula Training

Formulas are the key to getting things done in Excel. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. See details here.

Download 100+ Important Excel Functions

Get over 100 Excel Functions you should know in one handy PDF.