Exceljet

Quick, clean, and to the point

Count numbers by range with COUNTIFS

Excel formula: Count numbers by range with COUNTIFS
Generic formula 
=COUNTIFS(range,">=low",range,"<=high")
Explanation 

To count numeric data by range or grouping, you can build a summary table and use COUNTIFS to count values at each threshold.

In the example show, we have a list of names and ages and are using the COUNTIFs function to generate a count of ages into 6 brackets. The formula in cell F5 is:

=COUNTIFS(ages,">=20",ages,"<=29")

How this formula works

The named range "ages" refers to C5:C304.

The COUNTIFS function lets you count values that meet multiple criteria with an AND relationship (i.e. all criterial must be true).

In this case, we want to group the data by age range into 10-year brackets, so we use COUNTIFS as follows in column F:

=COUNTIFS(ages,">=20",ages,"<=29") // 20-29
=COUNTIFS(ages,">=30",ages,"<=39") // 30-39
=COUNTIFS(ages,">=40",ages,"<=49") // 40-49

For the final bracket, 70+, we only use one criteria:

=COUNTIFS(ages,">=70") // 70+

Dynamic ranges

To expose ranges values on the worksheet where they can be easily changes, you can join references to logical operators with concatenation like this:

=COUNTIFS(ages,">="$A1,ages,"<="&B1)

This formula counts greater than or equal to (>=) the value in A1 and less than or equal to (>=)the value in B1.

With a Pivot Table

Pivot Tables offer automatic grouping into equal size ranges. See this video for a similar example.

Author 
Dave Bruns

Excel Formula Training

Formulas are the key to getting things done in Excel. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. See details here.

Excel foundational video course
Excel Pivot Table video training course
Excel formulas and functions video training course
Excel Shortcuts Video Course
Excel Charts video training course
Video training for Excel Tables