To filter a set of data to show the top n values you can use the FILTER function together with the LARGE function. In the example shown, the formula in F5 is:


where data (B5:D16) and score (D5:D16) are named ranges.

Generic formula



This formula uses the FILTER function to retrieve data based on a logical test constructed with the LARGE function.

The LARGE function is a simple way to get the nth largest value in a range. Simply provide a range for the first argument (array), and a value for n as the second argument (k):

 =LARGE(range,1) // 1st largest
 =LARGE(range,2) // 2nd largest
 =LARGE(range,3) // 3rd largest

In this example, the logic for FILTER is constructed with this snippet:


which returns TRUE when a score is greater than or equal to the 3rd highest score. Since there are 12 cells in the range D5:D16, this expression returns an array of 12 TRUE and FALSE values in an array like this:


This array is returned directly to the FILTER function as the include argument, where it is used to filter the data. Only rows where the result is TRUE make it into the final output. The result from the formula in F5 includes the 3 top scores in the data, which spill into the range F5:H7.

Sort results by score

By default, FILTER will return matching records in the same order they appear in the source data. To sort results in descending order by score, you can nest the original FILTER formula inside the SORT function like this:


Here, FILTER returns results directly to the SORT function as the array argument. sort_index is set to 3 (score) and sort_order is set to -1, for descending order.

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Dave Bruns

Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.