Quick, clean, and to the point

Count cells equal to one of many things

Excel formula: Count cells equal to one of many things
Generic formula 

To count the number of cells equal to one of many values, you can use the COUNTIF function inside of SUMPRODUCT. In the generic form of the formula (above) rng represents a range of cells, and things represents the values to count. 

In the example shown, cell G5 contains this formula:


Note COUNTIF is not case-sensitive.

How this formula works

COUNTIF counts the number of cells in the range that meet the criteria you supply. When you give COUNTIF a range of cells as the criteria, it returns an array of numbers as the result, where each number represents the count of one thing in the range. In this case, the named range "things" (D5:D7) contains 3 values, so COUNTIF returns 3 results in an array like:


since the values "yellow", "green", and "dog" all appear once in the range B5:B10. To handle this array, we use the SUMPRODUCT function, which is designed to work with arrays. SUMPRODUCT simply sums up the items in the array and returns the result, 3.

With array constant

With a limited number of values, you can use an array constant in your formula with SUM, like this:


But if you use cell references in the criteria. you'll need to enter as an array formula or switch to SUMPRODUCT.

Dave Bruns

Excel Formula Training

Formulas are the key to getting work done in Excel. In this step-by-step training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. You'll also learn how to troubleshoot, trace errors, and fix problems. Start building valuable skills with Excel formulas today. Learn more.

I LOVE your site. It helps me frequently as I have no formal training but I'm very logic oriented and this site is put together so very well and has assisted me so very much! You've improved the quality of my life. -Mike
Excel foundational video course
Excel Pivot Table video training course
Excel formulas and functions video training course
Excel Shortcuts Video Course
Excel Charts video training course