Excel formula: Summary count with percentage breakdown

Generic formula

=COUNTIF(range,criteria)/COUNTA(range)

Explanation

To generate a count with a percentage breakdown, you can use the COUNTIF or COUNTIFS function, together with COUNTA.

In the example shown the formula in H4 is:

=COUNTIF(category,F4)/COUNTA(category)

How this formula works

COUNTIF is set up to count cells in the named range "category", which refers to B5:B122. The criteria is supplied as a reference to H4, which simply picks up the value in column F.

the COUNTA function simply counts all non-blank cells in the named range category (B5:B122) to generate a total count.

The COUNTIF result is divided by the COUNTA result to generate a percentage. All values in column H are formatted with the "Percentage" number format.

Note: since we already have a count per category in column G, it would be more efficient to pick the that count in this formula instead of recalculating the same count again in column H. However, COUNTIFS and COUNTA are shown together here for the sake of a complete solution.

Author

Dave Bruns

Related formulas

Summary count with COUNTIF

When working with data, a common need is to perform summary calculations that show total counts in different ways. For example, total counts by category, color, size, status, etc. The COUNTIF function is a good way to generate these kinds of totals...

Summary count by month with COUNTIFS

To create a summary count by month, you can use the COUNTIFS function and the EDATE function with two criteria. In the example shown, the formula in G5 is: = COUNTIFS ( dates , ">=" & F5 , dates , "<" & EDATE ( F5...

Get percentage of total

To calculate percent of a total (i.e. calculate a percent distribution), you can use a formula that simply divides an amount by the total. In the example shown, the formula in D6 is: = C6 / $C$11 Note: the result is formatted with Percentage number...

Project complete percentage

To calculate the percentage complete for a project with a list of tasks, you can use a simple formula based on the COUNTA function. In the example shown, the formula in F6 is: = COUNTA ( C5:C11 ) / COUNTA ( B5:B11 ) How this formula works At the...

Related functions

Excel COUNTIF Function

COUNTIF is a function to count cells that meet a single criteria. COUNTIF can be used to count cells with dates, numbers, and text that match specific criteria. The COUNTIF function supports logical operators (>,...

Excel COUNTA Function

The Excel COUNTA function returns the count of cells that contain numbers, text, logical values, error values, and empty text (""). COUNTA does not count empty cells.

Excel Formula Training

Formulas are the key to getting things done in Excel. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. See details here.