As the formula is copied down the column, the range starting with B5 expands to include each new row, and COUNTA returns a running count of all non-blank entries in the range.
The result of COUNTA is then divided by "size", configured as a named range F4. Using a cell on the worksheet for group size allows the grouping to be changed at any time without editing the formula. The named range is used only for readability and convenience.
The resulting value is then processed by the CEILING function, with a significance of 1. CEILING is a rounding function that always rounds up to the next unit of significance. In this example, this causes fractional values to be rounded up to the next integer.
Handling empty cells
If the range you are counting contains blank or empty cells, you can wrap the formula inside the IF function like this:
To create a running count of certain values that appear in range of cells, you can use the COUNTIF with a " mixed reference " to create a running total. In the example shown, the formula in C5 is: = IF ( B5 = "blue" , COUNTIF ( $B$5:B5 ,...
The Excel CEILING function returns a given number rounded up to a specified multiple. For example, =CEILING(A1,5) could be used to round a price in A1 to the nearest 5 dollars. CEILING always rounds up.
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