XLOOKUP with complex multiple criteria

Normally, the XLOOKUP function is configured to look for a value in a lookup array that exists on the worksheet. However, when the criteria used to match a value becomes more complex, you can use Boolean logic to create a lookup array on the fly composed only of 1s and 0s, then look for the value 1. This is the approach used in this example:

=XLOOKUP(1,boolean_array,result_array)

In this example, the required criteria is:

account begins with "x" AND region is "east", and month is NOT April.

For each of the three separate criteria above, we use a separate logical expression. The first expression uses the LEFT function to test if the Account begins with "x":

LEFT(B5:B16)="x" // account begins with "x"

Because we are checking 12 values, the result is an array with 12 TRUE FALSE values like this:

{TRUE;FALSE;TRUE;TRUE;TRUE;FALSE;FALSE;FALSE;TRUE;TRUE;FALSE;TRUE}

The second expression tests if Region is "east" using the equal to (=) operator:

C5:C16="east" // region is east

As before, we get another array with twelve TRUE FALSE values:

{FALSE;FALSE;TRUE;TRUE;TRUE;FALSE;TRUE;FALSE;FALSE;TRUE;FALSE;TRUE}

The third expression needs to exclude the month of April. The easiest way to do this is to test for the month of April directly with the MONTH function:

MONTH(D5:D16)=4 // month is April

Then use the NOT function to reverse the result:

NOT(MONTH(D5:D16)=4) // month is not April

which creates an array correctly describing "not April":

{FALSE;FALSE;FALSE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE;TRUE}

Next, all three arrays are multiplied together, and the math operation coerces the TRUE and FALSE values to 1s and 0s:

{1;0;1;1;1;0;0;0;1;1;0;1}*
{0;0;1;1;1;0;1;0;0;1;0;1}*
{0;0;0;1;1;1;1;1;1;1;1;1}

In Boolean arithmetic, multiplication works like the logical function AND, so the final result is a single array like this:

{0;0;0;1;1;0;0;0;0;1;0;1}

The formula can now be rewritten like this:

=XLOOKUP(1,{0;0;0;1;1;0;0;0;0;1;0;1},B5:E16)

With 1 as a lookup value, and default settings for match_mode (exact) and search_mode (first to last), XLOOKUP matches the first 1 (fourth position) and returns the corresponding row in the result array, which is B8:E8.

Last match

By setting the optional search mode argument to -1, you can locate the "last match" with the same criteria like this:

=XLOOKUP(1,(LEFT(B5:B16)="x")*(C5:C16="east")*NOT(MONTH(D5:D16)=4),B5:E16,,,-1)