Excel formula: Sum if cells are equal to

Explanation

If you need to sum numbers based on other cells being equal to a certain value, you can easily do with either the SUMIF or SUMIFS function.

In the example shown, we are summing all sales in the West region. The formula in cell H6 is:

=SUMIF(region,"West",amount)

The formula in cell H7 is:

=SUMIFS(amount,region,"West")

Both formulas refer to the named ranges region (C5:C30) and amount (E5:E30).

How these formulas work

Both formulas use built-in functions to calculate a subtotal, but the syntax used by SUMIF and SUMIFS is slightly different:

SUMIF(range,criteria,sum_range)
SUMIFS(sum_range,range,criteria)

In both cases, note that the region "West" must be enclosed in double quotes, since it is a text value.

Whether you use SUMIF or SUMIFS (which can handle more than one criteria) is a matter of personal preference. SUMIFS was introduced with Excel 2007, so it's been around now for a long time.

Author

Dave Bruns

Related formulas

Sum if cells are not equal to

To sum cells when other cells are not equal to a specific value, you can use the SUMIF function. In the example shown, cell H7 contains this formula: = SUMIF ( region , "<>West" , amount ) This formula sums the amounts in column E...

Sum if equal to either x or y

If you need to sum numbers based on other cells being equal to either one value or another (either x or y), you can use the SUMIF function. In the example show, we are summing all sales from either the West OR North region. The formula in cell H6 is...

Sum if not blank

To sum cells when certain values are not blank, you can use the SUMIF function. In the example shown, cell G6 contains this formula: = SUMIF ( C5:C11 , "<>" , D5:D11 ) This formula sums the amounts in column D only when the value in...

Sum if begins with

To sum cells if other cells begin with a specific value, you can use the SUMIF function. In the example shown, cell G6 contains this formula: = SUMIF ( C5:C11 , "t-shirt*" , D5:D11 ) This formula sums the amounts in column D when a value...

Sum if cells contain specific text

To sum if cells contain specific text, you can use the SUMIF function with a wildcard. In the example shown, cell G6 contains this formula: = SUMIF ( C5:C11 , "*t-shirt*" , D5:D11 ) This formula sums the amounts in column D when a value in...

Related functions

Excel SUMIF Function

SUMIF is a function to sum cells that meet a single criteria. SUMIF can be used to sum cells based on dates, numbers, and text that match specific criteria. SUMIF supports logical operators (>,,=) and wildcards (*,?) for partial matching....

Excel SUMIFS Function

SUMIFS is a function to sum cells that meet multiple criteria. SUMIFS can be used to sum values when adjacent cells meet criteria based on dates, numbers, and text. SUMIFS supports logical operators (>,...

Excel Formula Training

Formulas are the key to getting things done in Excel. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. See details here.