Partial match with VLOOKUP

To retrieve information from a table based on a partial match, you can use the VLOOKUP function in exact match mode with a wildcard. In the example shown, the formula in H7 is:

=VLOOKUP(value&"*",data,2,FALSE)

where value (H4) and data (B5:E104) are named ranges.

How this formula works

The VLOOKUP function supports wildcards, which makes it possible to perform a partial match on a lookup value. For instance, you can use VLOOKUP to retrieve values from a table based on typing in only part of a lookup value. To use wildcards with VLOOKUP, you must specify exact match mode by providing FALSE or 0 for the last argument, which is called range_lookup.

In this example, we use the asterisk (*) as a wildcard, which matches zero or more characters. To allow a partial match of the value typed into H4, we supply the lookup value like this:

value&"*"

This expression joins the text in the named range value with a wildcard using the ampersand (&) to concatenate. If we type in a string like "Aya" into the named range value (H4), the result is "Aya*", which is returned directly to VLOOKUP as the lookup value. Placing the wildcard at the end results in a"begins with" match. This will cause VLOOKUP to match the first entry in column B that begins with "Aya".

Wildcard matching is convenient, because you don't have to type in a full name, but you must be careful of duplicates or near duplicates. For example, the table contains both "Bailer" and a "Bailey" so typing "Bai" into H4 will return only the first match ("Bailer"), even though there are two names that begin with "Bai".

Other columns

The formulas in the range H7:H10 are very similar; the only difference is the column index:

=VLOOKUP(value&"*",data,2,FALSE) // first
=VLOOKUP(value&"*",data,1,FALSE) // last
=VLOOKUP(value&"*",data,3,FALSE) // id
=VLOOKUP(value&"*",data,4,FALSE) // dept

Contains type match

For a "contains type" match, where the search string can appear anywhere in the lookup value, you need to use two wildcards like this:

=VLOOKUP("*"&value&"*",data,2,FALSE)

This will join an asterisk to both sides of the lookup value, so that VLOOKUP will find the first match that contains the text typed into H4. 

Note: you must set exact match mode using FALSE or 0 for the last argument in VLOOKUP when using wildcards.