Quick, clean, and to the point

Course completion summary with criteria

Excel formula: Course completion summary with criteria
Generic formula 

This example illustrates one way to summarize course completion data using a criteria, in this case "group". In the example shown, the formula in I4 is:


How this formula works

Note: there are many ways to summarize data with COUNTIFS, SUMIFS, etc. This example shows one specific and arbitrary way. Before you go the formula route, consider a pivot table first, since pivot tables are far simpler to set up and do most of the hard work for you.

The table in B3:F11 is a log of course data where dates in columns D:F indicate course completion. The summary table in H3:K5 summarizes course completion by group instead of user. In this example, group represents the additional criteria.

For Course A, completion by group is calculated with COUNTIFS like this:


The first range/criteria pair counts only data from the red group by using the group value in H4. The second range/criteria pair counts non-blank entries in column D. The result is a count of all Course A completions for the Red group, 3 in this case.

To generate a total count of people in group Red, in order to calculate percent complete, another COUNTIFS is used:


The range/criteria pair counts total users in the red group by using the group value in H4, returning 3 in this case.

The result from the first COUNTIFS is divided by the result from the second COUNTIFS, and formatted with the Percentage number format to show percent complete.

Dave Bruns

Excel Formula Training

Learn Excel formulas and functions with concise, clear videos. Master absolute/relative addresses, dates, text, named ranges, and tools for troubleshooting. Each video comes with a practice worksheet and audio transcript. Instant access and complete 100% guarantee. Start today!

See details.

Your videos are the best one I have seen so far. I use excel in my advanced acc. techniques course and may be coming back to you for some tailored chosen set of videos. - Joanna
Excel foundational video course
Excel Pivot Table video training course
Excel conditional formatting video course
Excel formulas and functions video training course
Excel Shortcuts Video Course