The TRIM function is fully automatic. It removes removes both leading and trailing spaces from text, and also "normalizes" multiple spaces between words to one space character only. All you need to do is supply a reference to a cell.
TRIM with CLEAN
If you also need to remove line breaks from cells, you can add the CLEAN function like so:
The CLEAN function removes a range of non-printing characters, including line breaks, and returns "cleaned" text. The TRIM function then takes over to remove extra spaces and returns the final text.
Other problematic characters
Note that CLEAN is not able to remove all non-printing characters, notably a non-breaking space, which can be appear in Excel as CHAR(160). By adding the SUBSTITUTE function to the formula, you can remove specific characters. For example, to remove a non-breaking space, you can use:
One way to clean up and reformat telephone numbers is to strip out all extraneous characters, then apply Excel's built-in telephone number format. This formula above uses a series of nested SUBSTITUTE functions to strip out spaces, hyphens, periods...
To remove specific unwanted characters in Excel, you can use a formula based on the substitute function. In the example shown, the formula in C4 is: = SUBSTITUTE ( B4 , CHAR ( 202 ), "" ) Which removes a series of 4 invisible characters at...
The Excel SUBSTITUTE function replaces text in a given string by matching. For example =SUBSTITUTE("952-455-7865","-","") returns "9524557865"; the dash is stripped. SUBSTITUTE is case-sensitive and does not support wildcards.
Formulas are the key to getting things done in Excel. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. See details here.