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Shortcuts to navigate workbooks

In this video, we'll look at shortcuts you can use the navigate through one or more workbooks.

In a workbook that contains multiple worksheets, you can go to the next worksheet using Control + PgDn on Windows, Fn + Control + down arrow on a Mac.

To move to the previous worksheet, use Control + Page up on Windows, Fn + Control + up arrow on a Mac.

On a Mac, you can also use Option plus right and left arrow keys to move through worksheets.

To open a menu that lets you navigate through all worksheets on a workbook, right-click the worksheet navigation area, then select a sheet.

To add a new worksheet to a workbook, use Shift + F11. On a mac, add the function key.

To select multiple worksheets, you can hold down the shift key and click. To select 
multiple non-adjacent worksheets, use the control key in Windows and the Command key on a Mac.

Be careful when you have multiple worksheets selected. Any change you make will affect all worksheets!

When you have multiple workbooks open, you can move to the next workbook using control + tab.

Add the shift key to reverse direction.

In Windows, you can also switch workbooks by using the ribbon, with Alt + WW. Then type the number for the worksheet you want.

There is no dedicated shortcut in Excel to split the screen, but you can use Alt + W + S in Windows to toggle a split screen on and off.

Move the active cell to row 1 to split vertically into 2 panes.

And move the active cell to column A to split horizontally into 2 panes.

Move the active cell to row 1 to split vertically into two panes.

And, move the active cell to column A to split horizontally into two panes.

If the active cell is in the middle somewhere, you'll get 4 panes.

When you have a worksheet that's split, use F6 to move to the next pane. Add Shift to reverse direction.

Again, on a Mac, add the function key this shortcut.

To toggle the window size for the current worksheet, use Control + F10. On a Mac, addthe function key.

On a Mac, this will toggle the window to full screen. In Windows, this will toggle the windows inside the Excel application.

To minimize the current worksheet window, use Control + F9 in windows, and Command M on a Mac.

These shortcuts do different things.

In windows, the shortcut minimizes the current worksheet. You can use Control + F10 to maximize it again.

On a Mac, Command M minimizes the current worksheet into the dock. To bring a worksheet back again, you can click icon in the Dock, or select the workbook from the Window menu. 


Related shortcuts

Dave Bruns

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