The Excel DCOUNTA function counts matching records in a database using criteria and an optional field. When a field is provided, DCOUNTA counts both numeric and text values when the field value is not empty. Use DCOUNT to count only numeric values in a given field.


Count matching records in a database

Return value 

Numeric count of matching records


  • database - Database range including headers.
  • field - [optional] Field name or index to count.
  • criteria - Criteria range including headers.

How to use 

The Excel DCOUNTA function counts matching records in a database using a specified field and criteria. Unlike DCOUNT, which counts only numeric values, DCOUNTA counts both numeric and text values. Empty cells are ignored. Use DCOUNT to count only numeric values.

The database argument is a range of cells that includes field headers, field is the name or index of the field to count, and criteria is a range of cells with headers matching those in database. 

Using the example above, you can count records where the color is "red" and price is > 10 with these formulas:

=DCOUNTA(B7:E14,"Color",B4:E5) // field by name
=DCOUNTA(B7:E14,1,B4:E5) // field by index
=DCOUNTA(B7:E14,,B4:E5) // field omitted

Caution: If the value in a field is empty it will not be counted, even when criteria match.

Note: The DCOUNTA function will count numbers or text in a given field, whereas DCOUNT only counts numeric values.

Criteria options

The criteria can include a variety of expressions. The table below shows some examples:

Criteria Behavior
Red Match "red" or "RED"
Re* Begins with "re"
10 Equal to 10
>10 Greater than 10
<> Not blank
<>100 Not 100
>12/19/2017 Greater than Dec 19, 2017

The criteria range for DCOUNT can include more than one row below the headers. When criteria includes more than one row, each row is joined with OR logic, and the expressions in a given criteria row are joined with AND logic.


  • DCOUNTA counts numbers and text in a given field when criteria match.
  • DCOUNTA supports wildcards in criteria, the support is not as good as in more modern functions like COUNTIFS.
  • Criteria can include more than one row (as explained above),
  • The field argument can be supplied as a name in double quotes ("") or as a number representing field index.
  • The database and criteria ranges must include matching headers.
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Dave Bruns

Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.