If you want to count the number of visible items in a filtered list, you can use the SUBTOTAL function, which automatically ignores rows that are hidden by a filter.
The SUBTOTAL function can perform calculations like COUNT, SUM, MAX, MIN, and more. (For a full list, see the table here). What makes SUBTOTAL especially interesting and useful is that it automatically ignores items that are not visible in a filtered list or table. This makes it ideal for showing how many items are visible in a list, the subtotal of visible rows, etc.
Following the example in the image above, to count the number of non-blank rows visible when a filter is active, use:
The Excel SUBTOTAL function returns an aggregate result for supplied values. SUBTOTAL can return a SUM, AVERAGE, COUNT, MAX, and others (see table below), and SUBTOTAL function can either include or exclude values in hidden rows.
In this video, we show you how to add a message at the top of a filtered list that displays total and visible items in the list.
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